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Town Fleet Assessment


By electrifying their fleet, municipalities are leading by example and, in many cases, they will be saving their town money as the total cost of ownership (TCO) for light duty vehicles is generally lower for electric vehicles than for comparable internal combustion vehicles.


Step 1: Gather Data

In this step, you will prepare the data needed to transition your town fleet to electric vehicles.  If not already available elsewhere, in a spreadsheet record the following information for each town vehicle:

  • Vehicle Identification Number (VIN)
  • annual vehicle miles travelled (VMT)
  • average miles used daily, service route and location
  • hours used daily
  • life expectancy
  • address of where the vehicle is garaged
  • zip code
  • annual maintenance cost and insurance
  • special requirements needed for replacement (4W drive; snowplow ready, etc.)

If your town has specific electric vehicle models that they wish to replace older cars with, then include a column for this.

Step 2: Analyze Fleet

Next, use the DRVE tool to analyze your fleet. This tool is designed to help make the case for fleet electrification through analysis. It limits time and cost for standard fleet analysis; provides total cost of ownership; charging infrastructure planning; and can provide cost savings info.


Step 3: Engage Stakeholders

Survey fleet managers, mechanics, and drivers to better understand fleet requirements.  PACE can modify this Driver Feedback Survey to meet your needs.

Taking Action





>Vehicle Inventory

>Transp. Infrastructure Assmt.


>Transportation Plan

>Funding Options



>Policy Making






>Town Fleet Assessment

>VMT Assessment

>EV Chargers Siting Assessment

>Vehicle Replacement Schedule

>VMT and Idling Reduction Plan

>Funding Options

>Charging Station Installation

>Fleet Conversion

>Employee Training

As with other areas of the 100PercentCT project, the strategy for transportation is to quantify current energy usage, reduce it, then replace remaining energy use with clean alternatives. The Benchmark Energy Assessment provides a starting point for this analysis. Using town-specific data from the tax roll, this analysis yields an estimate of the energy consumed by vehicles registered in town. This calculation entails summarizing the community’s fleet of vehicles by Connecticut Class Code and then using Department of Transportation estimates for miles per gallon (MPG) and vehicle miles travelled (VMT).

This quantitative assessment focuses on the current vehicle fleet of your town. The next step is a qualitative review of transportation systems other than motor vehicles. These should include bus systems, trains and other public conveyances in the community.

These quantitative and qualitative assessments then form the basis for a range of policies, regulations and initiatives aimed at reducing energy usage and emissions, and then replacing them with clean energy alternatives.

  • Complete a quantitative energy benchmarking exercise for your town’s vehicle inventory. The Resource section below provides a link to the data request from the town tax roll to get started.
  • Carry out a qualitative assessment of public transit infrastructure, bicycle/pedestrian resources, etc.
  • Develop a town-specific plan, as part of the broader Energy Plan, to reduce vehicle miles traveled (VMT), shift transport to public alternatives and accelerate the transition to low and zero-emission vehicles.
  • Electrify town vehicle fleet. Municipalities can accomplish several goals by electrifying their fleet – first they are leading by example – second they will achieve operating economies because of reduced fuel consumption and decreased maintenance requirements.
  • Consider deploying all-electric municipal or school buses (see resources below).
  • Conduct a study of your town’s electric vehicle readiness. An excellent resource here is the detailed study carried out in Fairfield.
  • Assess your town’s Plug-In Electric Vehicle Readiness Scorecard, administered by the U.S. Department of Energy.
  • Assess where electric vehicle charging infrastructure is needed in town and develop a plan for building it out.
  • Add additional charging stations on municipal properties.
  • Consider property tax incentives for electric vehicles.
  • Require new construction to be EV-Ready.
  • Educate residents about local public transportation options.
  • Implement the U.S. Department of Transportation’s Complete Streets
  • Achieve bronze certification as a Bicycle Friendly Community from the League of American Bicyclists.
  • Encourage commuting by entering the CTRides Transportation Leaders Program.
  • Explore opportunities to expand local bike/pedestrian trails.
  • Conduct a no idling campaign.



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